Breakthrough ACTION ignites collective action and encourages people to adopt healthier behaviors-from using modern contraceptive methods and sleeping under bed nets to being tested for HIV-by forging, testing, and scaling up new and hybrid approaches to social and behavior change (SBC).
Finance Officer 1
Administrative Officer 1
Administrative Assistant IIMethod of ApplicationFinance Officer 1Job TypeFull TimeQualificationBA/BSc/HNDExperience5 yearsLocationAbujaJob FieldFinance / Accounting / Audit
Summary
The Finance Officer I together with other finance team members will implement efficient finance activities within the office.
Essential Duties and Responsibilities
In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following. Other duties may be assigned.
Assist with the monthly finance QuickBooks report by imputing transactions into the accounting software.
Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.
Monitor budget expenditures against approved budgets.
Assist finance training for new staff on project finance operations;
Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team;
Ensures that all supporting documents are available and attached to the payment vouchers and stamped paid when done;
Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals;
Ensure travel advances and activity retirements from the field office are retired before they are due;
In close coordination with relevant finance staff, assist with monthly bank reconciliation;
Prepares source documents for both cash and check payments;
Supervise field office petty cash transactions;
Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; supervise the processing of staff claims and advances;
Act as a focal person for field offices finance related matters
Additional duties assigned to by their supervisor
Supervisory Responsibilities
This position has no direct supervisory responsibilities.
Minimum Qualifications & Experience
Bachelor’s degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field). Minimum of 5 years’ NGO experience is required. Experience implementing USAID funded projects in Nigeria is highly valued.
Qualified females are strongly encouraged to apply for this role.
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Administrative Officer 1Job TypeFull TimeQualificationBA/BSc/HNDExperience5 yearsLocationAbujaJob FieldAdministration / Secretarial
Summary
The Administrative Officer I will work with other members the administrative team to provide efficient administrative support for all categories of staff and external stakeholders to provide administrative and logistics support in the office.
Essential Duties and Responsibilities
In addition to the overall task described above, specific duties and responsibilities include the following.
Work with the receptionist and office assistants to ensure office stationary are always available and stockouts are avoided;
Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
Maintain the records of Assets, Equipment for the office in line with the Assets recording system.
Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the office/USAID policy.
Undertake stock inventory and update stock report on a regular basis
Assist in processing vendor and consultancy invoices;
Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports;
Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met;
Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs;
Prepare relevant administrative reports when needed;
Other duties as identified by supervisor.
Supervisory Responsibilities
This position has no direct supervisory responsibilities.
Minimum Qualifications & Experience
Bachelor’s degree/HND or higher in a relevant field (administration, social science, humanities, other). Minimum of 5 years’ experience on USAID funded projects programs in Nigeria. Health project expertise valued.
Language Skills
Must be fluent in English.
Qualified females are strongly encouraged to apply for this role.
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Administrative Assistant IIJob TypeFull TimeQualificationBA/BSc/HNDExperience2 - 4 yearsLocationAbujaJob FieldAdministration / Secretarial
Summary
The Administrative Assistant II will be responsible for assisting the Senior Administrative Officer II and other members of the administrative team with day-to-day tasks related to project administration.
Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:
Support the admin team with the implementation of procurement processes and procedures and processing vendor and invoices;
Assist with logistics arrangements for international staff/visitors;
Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the office/USAID policy.
Assist with logistics for conferences, local travel, workshops and other activities;
Manage staff monthly call credit and internet payments;
Support the team with basic asset/inventory management;
Support in the staff HMO registration and payment;
Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports;
Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met;
Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs;
Prepare relevant administrative reports when needed;
Other duties as identified by supervisor.
Supervisory Responsibilities: This position has no direct supervisory responsibilities.
Minimum Qualifications
Minimum of Bachelor’s degree
2 - 4 years experience working with donor-funded projects in administrative and procurement related tasks
Working experience with USAID funded project is an added advantage
Working Knowledge of MS Office Packages
Knowledge of administrative procedures.
Well-organized, with ability to track multiple activities and deadlines
Ability to work successfully in a cross-cultural, team-based environment.
Qualified females are strongly encouraged to apply for this role.
Method of ApplicationInterested and qualified candidates should send PDF copies of their CVs to
[email protected] by CoB Friday 03 December 2021. The subject of the email should be the job title and location e.g. 'Finance Officer 1 - Abuja'
Topic: Vacancies at Breakthrough ACTION Nigeria (Read 9803 times)
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